Legal Secretary/Executive Assistant


The successful candidate will interact with teams of attorneys and paralegals in managing complex litigation support efforts. The candidate must also exercise discretion and able to handle personal tasks such as medical billing and personal finances. The candidate must be able to work in a fast-paced environment and handle multiple tasks for 4 attorneys. The candidate must also be willing and able to work overtime as needed. PRIMARY DUTIES: Assist attorneys in all aspects as requested but not limited to: - Inputting Edits into a Wide Variety of Legal Forms, Pleadings, Discovery Requests, Responses and Correspondence - Arranging Documents in the Proper Legal Format - Updating and Maintaining Case Files - Lifting Bankers Box (Approx. 25 Lbs) - Receiving Clients and Meeting Set Up and Breakdown - Client Communications/Relations - Copying/Faxing Documents - Travel Research and Arrangements - Handling Confidential Personal Matters - Coordinating Meetings - Phone Coverage - Ability to Stand for various amounts of time while Assembling Materials and Files Necessary for Conferences, Depositions or Court - ECF Filing and Service - Follow-Up and Communication with Team REQUIREMENTS: - 2 Years (minimum) of Experience as a Legal Secretary/Executive Assistant - Excellent Typing, Spelling and Transcription Skills - Strong Computer Skills - Proficient in Microsoft Products (Word, Excel, PowerPoint) - Experience in creating Table of Authorities (TOA’s) - Experience in creating Table of Contents (TOC’s) - Excellent Proofreading Skills/ Attention to Detail - Knowledge of Standard Office Methods and Equipment - Ability to Maintain Strict Confidentiality - Ability to Manage Time and Tasks Effectively - Solid Interpersonal Skills Company Description SUMMARY: Emery Celli Brinckerhoff Abady Ward & Maazel LLP ( is seeking to hire immediately. Currently twenty-eight lawyers, the firm is a litigation boutique with a diverse mix of cases in both civil rights and complex commercial litigation. Our civil rights practice focuses on police misconduct, First Amendment rights, election law, employment and housing discrimination, prisoners' rights, education law, and class action litigation. The firm’s commercial litigation practice serves a broad range of clients, from publicly-traded corporations to individuals to small businesses.